. Please be aware that your booking in respect of your participation in a clay pigeon shooting lesson or private hire event (“Event”) with Kent & Sussex Shooting School (“Kent & Sussex Shooting School”, “us” or “we”) will be governed by the following Terms and Conditions. Please read them carefully and feel free to contact us via our contact page should any points be unclear.
1. YOUR BOOKING
Your booking for each Event, once accepted and confirmed in writing to you, represents a contract between you and Kent & Sussex Shooting School (the “Contract”). The Contract is based on the information provided to you in writing prior to booking and is governed by these Terms and Conditions. Your contract is with Kent & Sussex Shooting School You are entering into the Contract on your own behalf and on behalf of everyone in your group that is taking part in the Event (“Your Group”). Please ensure that all members of Your Group are aware of these Terms and Conditions as they will apply to all members of Your Group. In entering into this Contract, we will consider you to be the organiser of Your Group (“Group Organiser”). As the Group Organiser, you must be over 18 years of age and we cannot accept bookings from any participants unaccompanied by supervising adults.
2. YOUR PAYMENT
The price applicable for each Event organised by Kent & Sussex Shooting School is fixed as presented in writing to the Group Organiser. Invoices and Payment Your booking confirmation will include an invoice showing the balance of all sums due to Kent & Sussex Shooting School from you, along with any monies paid by you in advance. All outstanding balances must be paid by the due dates stated in the invoice. For all bookings, you will need to make an initial deposit payment of 50% and then a final balance payment via bank transfer. The dates on which final balance payment are due are 21 days before the event will be set out in the booking confirmation email and or invoice. Should we not receive the relevant payment by the dates stated in the booking confirmation email invoice, then we reserve the right to treat your booking as cancelled. In such instance, all monies paid by you up to the date of any such cancellation will be retained by Kent & Sussex Shooting School and no refunds will be given.
You, as the Group Organiser, are making this booking on your own behalf and on behalf of all members of Your Group. You are directly responsible for the payment of all the monies due to booking confirmation email for the booking. This is the case irrespective of whether you are reimbursed by other members of Your Group in respect of the booking.
3. YOUR CANCELLATION
You may cancel your booking with us, but if you do so then a cancellation charge will apply. The cancellation charges are set out below. As soon as you know that you need to cancel your booking, you must call us on 01580 860039 and then contact us in writing to confirm the cancellation. Cancellation charges are calculated from the day Kent & Sussex Shooting School receives written instruction from you to cancel a booking and apply as follows: Length of time from the date of cancellation to the start of the event 14 days or more: Cancellation charge payable by you is the deposit payment only. Under 14 days: Cancellation charge payable by you is 100% of the event fee. If you or Your Group have insurance cover and cancel your booking due to illness, accident or a change of circumstances, then the cancellation charges which apply may be covered by your insurance policy. In such instances, we recommend you check with your insurer.
4. INSURANCE & LIABILITY
All Events organised by Kent & Sussex Shooting School are insured for ‘public liability’ purposes. Kent & Sussex Shooting School holds Public Liability Insurance to the value of £5 million and Employers Liability Insurance to the value of £1million. However, Kent & Sussex Shooting School insurance does not cover Your Group’s public liability, or personal accident or injury whilst at an Event, except where such liability is caused by our negligence. These are risks which are borne by you and Your Group. All members of Your Group need to be physically fit and able to participate in sporting activities and, accordingly, all members of Your Group accept all risks which may result from their own participation in the Event. As a participatory sporting event, each member of Your Group participates in the Event entirely ‘at their own risk’. Kent & Sussex Shooting School cannot accept responsibility for death or personal injury to a participant, however serious and howsoever caused (including, but not limited to, poor shooting ground condition), except where such death or personal injury is caused by Kent & Sussex Shooting Schools’ own negligence. All members of Your Group are encouraged to make sure they have their own personal and public liability insurance in place before taking part in the Event. It is your responsibility as the Group Organiser to inform all members of Your Group and/or their parents or guardians (or any other such responsible person) accordingly. Kent & Sussex Shooting School cannot accept responsibility for death or personal injury (however serious and howsoever caused including, but not limited to, death or injury due to adverse weather conditions or damage to the facilities, to any person attending an Event (whether as participant or spectator) whilst on the venue premises (including car parks), except where such death or personal injury is caused by Kent & Sussex Shooting Schools’ own negligence. It is your responsibility as the Group Organiser to inform all members of Your Group and/or their parents or guardians (or any other such responsible person) accordingly.
5. BEHAVIOUR & CONDUCT
It is a condition of Your Group’s participation in the Event that you and each member of Your Group agree to accept the authority and decisions of the Kent & Sussex Shooting School Events organisers and venue management in attendance at the relevant Event. All visitors to the venue (whether members of Your Group or spectators connected to Your Group) where the Event is being held must, at all times, comply with the instructions and regulations of the venue and /or its officers, employees or agents.
All visitors to the venue where the Event is being held must not do anything on the premises, or any adjoining or neighbouring premises, in such a way as to cause damage, nuisance, annoyance, disturbance, inconvenience, injury or damage to the venue or the owners or occupiers of adjacent or neighbouring premises. It is your responsibility as the Group Organiser to ensure the behaviour of all members of Your Group is acceptable at all times at the Event. In extreme cases of unacceptable behaviour by members of Your Group, Kent & Sussex Shooting School and the venue where the Event is being held reserve the right to eject, without warning, any person from the venue, and its premises, whose conduct is considered unacceptable. This also includes the right to terminate Your Group’s participation in an Event whereby part or all of a group may be required to leave the premises. In such circumstances Kent & Sussex Shooting School shall not refund any sums paid by you in respect of the booking. Every individual (or responsible individual) in Your Group is responsible for their own safety (and the safety of minor(s) under their control) and the safe-keeping of their personal property/possessions at all times. We cannot accept responsibility for any loss of personal property/possessions. You will be charged for any damages at the venue caused by members of Your Group. As Group Organiser, you will be held accountable for any damage caused to the Event venue or Event venue facilities by any members of Your Group or any connected spectators or for the theft of any property belonging to the venue where the Event is being staged. No alcohol is allowed to be brought into the Event venue. The taking of any dangerous or illegal substances into the premises of the venue where the Event is being held is also strictly prohibited. Anyone caught with such dangerous or illegal substances in their possession will be ejected from the Event venue immediately and may be liable to prosecution.
You and the group will be required to complete registration documentation in accordance with Section 21 of the Firearms Act which includes the name and date of birth of each participant in Your Group. As Group Organiser, you shall confirm that all such details are correct. Kent & Sussex Shooting School will retain a copy of this form in the event that it should be necessary to follow up a query about a participant’s legality to hold or use a firearm. Kent & Sussex Shooting School shall only use the personal information held in the Registration Form for the purposes of organising the Event. In supplying personal information on the Player Registration Form, each member of Your Group consents to Kent & Sussex Shooting School processing its personal data in such a way. You shall ensure that each member of Your Group is aware of this and gives their consent accordingly.
7. CHILD PROTECTION
The Head Coach of Kent & Sussex Shooting School is DBS checked and shall be present at all events.
8. MEDICAL SERVICES
Kent & Sussex Shooting School will ensure the provision of trained first aider first aid staff are at all events.
9. PHOTOGRAPHS & VIDEO FOOTAGE
By booking your event, you are also agreeing that Kent & Sussex Shooting School may, if appropriate, use any photographs or video footage taken by the Event photographers or film crew at our Events of individual shooters or teams, in our marketing literature, website and advertising. You shall ensure that all members of Your Group are also aware of this. If you would not like photography or video footage of members of Your Group to be used for this purpose for any reason, you must notify Kent & Sussex Shooting School in writing to the email address at the head of these Terms and Conditions.
Spectators are allowed to enter the Event venue subject to capacity limits put in place by the Event venue owners. Spectators must remain in the designated areas for the duration of the Event. Spectators are not under any circumstances allowed to stand on the side of the side of the shooting or go onto the shooting area at any time.
11. CANCELLATION or CURTAILMENT
In the unusual event that the event cannot be run Kent & Sussex Shooting School will attempt to offer a suitable alternative for the affected members of Your Group. If there is not an alternative option which is acceptable for those affected members of Your Group, and you wish to cancel those members of Your Group affected from your booking, then any payments made by the affected members of Your Group to Kent & Sussex Shooting School prior to such cancellation will be refunded in full. Whilst every effort is made to mitigate the risk, we cannot accept responsibility if the venue, where the Event is being staged, makes a decision to cancel the Event at any time prior to the day of the Event for their own sporting/business reasons. Such decisions are completely out of our control. A few examples (including but not limited to) of such situations are severe weather conditions. Such matters might be decided very close to the date of the Event and so cancellation, while very unlikely, is possible. If such an incidence were to occur, Kent & Sussex Shooting School would refund all monies paid to us by you in full, however we cannot entertain and will not be liable for, from you or any member of Your Group any claim for loss of monies or costs of any description (such as for travel or accommodation, either individually or collectively), or disappointment or loss of opportunity, incurred as a result of such an Event cancellation. Whilst every effort will be made to complete all events, Kent & Sussex Shooting School cannot be held responsible for the curtailment of an Event due to adverse weather conditions or the decision of other teams to withdraw from the Event. Kent & Sussex Shooting School event management and the venue management reserve the right to stop an Event, at any time, if any circumstances arise where the safety of participants/spectators is considered to be at risk, for example (including but not limited to) severe weather conditions. It is possible that in such a situation an Event could be terminated before completion. However unlikely such circumstances may be, and whether or not any such circumstances may be deemed foreseeable (i.e. where it was obvious that such circumstances would happen or both of us knew it might happen), and irrespective of how much of the Event was incomplete, participants/spectators will not be entitled to a full or partial refund of monies paid to Kent & Sussex Shooting School Events unless Kent & Sussex Shooting School and the Event venue management, in evaluating the elements of the Event that did not take place and the reasons for them not taking place, deem that an appropriate refund is due. If deemed appropriate, the refund will be made in line with the proportion of the Event that did not take place. In such occurrence, Kent & Sussex Shooting School cannot entertain and will not be liable for, from you or any member of Your Group any claim for loss of monies or costs of any description (such as for travel or accommodation, either individually or collectively), or disappointment or loss of opportunity, incurred as a result of such an Event termination.
12. FORCE MAJEURE
Kent & Sussex Shooting School shall not be liable for any loss, damage or expense which you or Your Group may incur arising from a change or cancellation to your arrangements which occur due to unusual or unforeseeable circumstances beyond our control and that of our suppliers. Such events would include, for example, war, threat of war, riots, civil strife, pandemics, industrial disputes, terrorist activity, fire or adverse weather conditions, natural or nuclear disaster, or similar events beyond our control.
13. COMPLAINTS PROCEDURE
In the event that you have any problems with any element of your Event experience, you must advise the Kent & Sussex Shooting School Head Coach so that we can attempt to resolve the problem at once. If the problem cannot be resolved at the Event, then we will ask you as Group Organiser to contact us in writing after the Event with details of the complaint, following which Kent & Sussex Shooting School Events will undertake a full investigation. If you fail to take either of these steps, it will affect our ability to investigate your complaint and may impact the way your complaint is dealt with. In the event of any dispute arising between us, the dispute will be governed by the laws of England & Wales under the exclusive jurisdiction of the English courts. Complaints must be submitted in writing within 28 days of the event. In the event that any term of these Terms and Conditions is held to be unenforceable, all other terms and conditions contained herein shall remain unaffected. Kent & Sussex Shooting School cannot be held responsible for the conduct, behaviour and actions of other teams attending the Event; the decision of teams not to fulfill a scheduled Event; loss of property and damage to property/vehicles at the Event venue. Vehicles are left in the Event venue car park or surrounding area entirely at the owners’ risk. We cannot accept responsibility for any loss, theft or damage, however extensive and howsoever caused. Due to the fact that it is something which would be outside of our control, Kent & Sussex Shooting School cannot accept responsibility for the condition of the shooting ground or the facilities at the time of the Events, and therefore we will not be able to entertain or be liable for claims, of any description, from any person, if the condition of the facilities for an Event is not to their satisfaction.
Shooting will proceed regardless of local weather conditions. If the group fails to attend a planned or booked event due to weather conditions but Kent & Sussex Shooting School have opened than all monies or vouchers redeemed will not be refunded. If Kent & Sussex Shooting School deem shooting to be unsafe due to weather conditions which are outside of our control a new date mutually agreeable date shall be found. Kent & Sussex Shooting School shall not be held liable for any costs if any session is cancelled due to weather and safety concerns.
15. EVENT DELIVERY ACCURACY
To the best of our knowledge, all information advised on the website is fully accurate. Please be aware that there may be occasions when facilities or items at Event venues, as stated on the website, are modified or unavailable due to factors beyond our control.
Vouchers cannot be redeemed for a cash alternative. Vouchers are valid for a six month period of the date of receiving payment. Sessions or lessons booked that are cancelled with less than twenty-eight days shall be deemed as spent.